A virtual board meeting is an excellent way for the board directors of a nonprofit organization to get together without having to travel. Meetings online can present unique problems. Certain issues can be resolved by simply using the right tools for your board’s needs but others require more thought and care. There are numerous tools that can board-room.blog/the-ultimate-market-guide-for-board-portals/ assist you in running your online board meeting in a way that is efficient.
A well-planned agenda will help you improve the efficiency of your online board meeting. Include specific discussion topics, as well as the time allotted and the expected conclusion. This will keep the meetings on track and prevent them from deviating from the main discussion or taking too much time.
Before you begin your meeting, it’s a good idea to ensure that all board members are familiar with the tools and software they will need. Set clear guidelines for logging in to the video conference and encourage them to stop any applications that could use up bandwidth or interfere with audio. Make sure they stay away from brightly lit areas when they join in case other attendees can’t see their screens.
The best tool for facilitating an online board meeting is a collaboration app that makes it simple for board members to prepare for and attend virtual meetings. Choose an application that includes a boardbook builder that will help you reduce the time required to plan meetings. It should also come with the ability to distribute meeting materials and agendas in advance. Also, look for an application that supports real-time sharing of files and allows participants to mark the documents using annotations and highlights.
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